How to Obtain a Certified Copy of NYC Property Registration - Step‑by‑Step Guide

When you need a certified copy of your NYC property registration-the official record of ownership held by the City’s Department of Finance-knowing where to start can save you time and money. This guide walks you through every option, from online requests at the Automated City Register (ACR) to in‑person visits at the City Register’s Office, and shows you how to avoid the most common snags.

Why you might need a certified copy

• Refinancing or applying for a mortgage.
• Submitting proof of ownership for a tax abatement.
• Transferring title to a spouse or family member.
• Resolving a dispute with a neighbor or the city.
• Updating estate planning documents.

Key terms you’ll encounter

• Property Identification Number (PIN): the 10‑digit code that uniquely identifies every parcel in NYC.
• Department of Finance (DOF): the agency that maintains the property registration database.
• City Register’s Office: the location where you can request official documents in person or by mail.
• Automated City Register (ACR): the online portal for electronic requests and e‑certified documents.
• Electronic Certified Document (eCD): a digital version of a certified copy that carries the city’s electronic seal.

Step‑by‑step guide to getting your certified copy

1. Gather the essential information. You’ll need the property’s address, the legal description (if available), and the PIN. You can look up the PIN for free on the DOF’s property tax lookup page.
2. Decide how to submit the request. Choose between three methods:
   • Online via ACR (fastest, 24‑hour turnaround).
   • In‑person at the City Register’s Office (useful for complex cases).
   • Mail - good if you’re overseas or prefer paper.
3. Complete the request form. The form is called “Request for Certified Copy of Property Registration” (Form DOF‑2). Online, the same fields appear on the ACR screen; for mail or in‑person, you can download a PDF from the DOF website.
4. Attach supporting documents. At a minimum you’ll need:
   • A copy of a government‑issued ID (driver’s license, passport).
   • A proof of interest (e.g., power of attorney, court order) if you’re not the recorded owner.
5. Pay the fee. The standard charge is $15 per copy. Payments can be made with a credit card online, by money order for mail, or cash/check in person.
6. Submit the request. Follow the chosen method’s instructions (see sections below).
7. Receive the certified copy. Online requests deliver an eCD within 24 hours; mail takes 5‑7 business days; in‑person you can pick up the document the same day if you pay the fee on the spot.

How to request online via the Automated City Register (ACR)

The ACR portal is the quickest way to obtain an eCD. Here’s what to do:

1. Visit the ACR website and click “Request Certified Copy.”
2. Log in with your NYC ID. If you don’t have one, create a free account using your email and a valid ID scan.
3. Enter the property address or PIN. The system auto‑fills the legal description.
4. Select “Certified Copy of Property Registration” from the drop‑down menu.
5. Upload your ID and, if applicable, a power of attorney.
   • Accepted formats: JPG, PNG, PDF (max 5 MB each).
6. Pay the $15 fee with a credit/debit card.
7. Click “Submit.” Within 24 hours you’ll receive an email with a secure link to download the eCD, which bears the city’s electronic seal and a unique verification code.

The ACR also lets you request multiple copies at once-just add extra copies before checkout.

In‑person or mail request

If you prefer a paper copy or need to provide additional documentation, you can go to the City Register’s Office at 66 John Street, New York, NY 10038, or send a request by mail.

In‑person

• Bring a valid photo ID.
• Fill out Form DOF‑2 (available at the counter).
• Pay the fee with cash, check, or credit card.
• The clerk will give you a receipt and, after a short verification, a paper certified copy. Turnaround is usually under an hour for same‑day service.

Mail

• Print and complete Form DOF‑2.
• Include photocopies of your ID and any power of attorney.
  • Send everything to: City Register, 66 John Street, New York, NY 10038.
• Enclose a money order for $15 payable to “City of New York.”
  • Return‑addressed self‑addressed envelope (USPS) for the copy.
• Processing time is 5‑7 business days after the office receives your package.

Comparison of request methods

Common pitfalls and how to avoid them

• Using the wrong PIN. Double‑check the number on the DOF property lookup site; a single digit off sends your request to the wrong parcel.
• Missing ID proof. The city rejects any request lacking a clear, legible copy of a government‑issued ID.
• Not attaching a power of attorney. If you’re acting on behalf of the owner, the DOF requires a notarized POA. Without it, your request is denied.
• Paying with an expired money order. Mail requests are returned and cause delays.
• Choosing the wrong delivery option. Online requests deliver an eCD, not a paper copy. If you need a hard copy for a court filing, request a paper version explicitly.

Next steps after you receive the certified copy

Once the document lands in your hands (or inbox), you can move forward with your transaction:

1. Verify that the owner’s name, PIN, and legal description match your records.
2. Provide the copy to your lender, attorney, or city agency as required.
3. Store the original in a fire‑proof safe; keep a digital scan for quick reference.
4. If any information is incorrect, contact the City Register’s Office within 30 days to file a correction.

Frequently Asked Questions