How to Rent an Apartment in Japan – Step by Step

If you’re moving to Japan, the rental market can feel confusing at first. You’ll need a few documents, a budget that matches the city, and a clear idea of what you want. This guide breaks everything down into bite‑size chunks so you can start looking for a place without stress.

Key Documents and Fees You’ll Need

First up, paperwork. Landlords usually ask for a passport, residence card, and a Japanese bank account. Some properties also want a guarantor – a person who promises to pay if you can’t. If you don’t have a guarantor, you can use a guarantor company for a small fee.

Be ready to pay a deposit (typically one to two months’ rent), key money (a non‑refundable thank‑you payment that can be three months’ rent), and agency fees (around one month’s rent). These costs add up, so budget for at least four to six months’ rent before you sign anything.

Choosing the Right Neighborhood

Tokyo, Osaka, and Kyoto each have their own vibe and price range. In Tokyo, areas like Shinjuku and Roppongi are pricey, while neighborhoods such as Nerima or Koto offer cheaper rents. Osaka’s Umeda and Namba are central and costlier, but places like Sakai give you more space for less money. Think about commute times, nearby supermarkets, and the kind of atmosphere you enjoy.

Use online portals like SUUMO, HOME’S, or real‑estate agency sites to filter listings by price, size, and proximity to train stations. Most sites have English options, but you’ll get more listings if you can read Japanese.

When you find a place you like, schedule a viewing. Walk through the apartment, check the water pressure, insulation, and storage space. Ask about the building’s rules – some apartments don’t allow pets or have quiet hours after 10 pm.

After you pick a unit, you’ll sign a lease contract (賃貸借契約). Read it carefully. Look for clauses about renewal fees, early termination penalties, and whether utilities are included. If something isn’t clear, ask the agent or use a translation tool.

Once the contract is signed, you’ll receive the keys and move‑in instructions. Set up your electricity, gas, and internet. Many utility companies allow online registration, but you’ll need your residence card number.

Living in Japan means you’ll probably pay rent monthly by bank transfer. Some landlords accept cash, but most prefer automatic transfers. Keep a copy of the transfer receipt as proof of payment.

Finally, remember to register your new address at the local city office within 14 days. This is required for your residence card and helps you receive important mail.

Renting in Japan doesn’t have to be a nightmare. With the right documents, a realistic budget, and a clear idea of where you want to live, you’ll be settled in no time. Need more details? Check out our other guides on renting in the USA, broker fees, and apartment size hacks – they all share useful tips you can apply here too.